- Archive Assistant (Museum Archive)

Collections and Governance
Application Form
36 hours net per week
Fixed term
IWM London
£18,778 per annum

This is a 1 year fixed term contract and is open to internal and external candidates. For internal candidates to be eligible for vacancies you must have successfully completed your probation period.

To be considered for a secondment opportunity you must also have worked in your substantive post for 12 months or more. Before formally applying for a secondment you should first seek approval from your line manager. Further information can be found on the intranet.​

Purpose of the job

This is a fixed term appointment to assist on a specific project in support of the IWM Accommodation and
Storage programmes driven by the Transforming IWM London and Collections Storage strategy.

The objective is to prepare IWM Collections documentation (such as acquisition files) for their eventual move from office areas to dedicated archive storage, and the role will involve cataloguing files onto IWM’s collections management system and repackaging them for transfer. The tasks will be repetitive and to large extent involve data input, but require a level of concentration and careful attention to detail, contributing to a critical piece of work in support of IWM’s major priority projects.

The job will suit someone looking for a basic introduction to archive work or hoping to gain experience in advance of training as an archivist or records manager.

Key duties

You will be expected to work independently as well as across different teams in order to contribute to and deliver the priorities of IWM - using your knowledge, skills, talent and potential to the best of your ability.

You will focus at all times on delivering excellent customer service, ensuring value for money while being professional, courteous and demonstrating the behaviours and attributes expected of all IWM employees. You will also adhere to all corporate standards, and use corporate systems as directed to ensure consistency of service, brand and operational stand

You will be expected to:

Work across departments effectively, working with individuals, partners and where appropriate volunteers.
• identify and implement learning and development needs for both yourself and colleagues, including volunteers, if appropriate.

• comply with corporate standards, and use corporate systems, processes and procedures – and undertake any necessary training as directed.

Your duties will include:

1. Cataloguing IWM collections documentation onto the Museum’s Adlib (collections management)

2. Repackaging and boxing files and preparing for transfer to new storage

3. Labelling files and boxes to enable location and retrieval

4. Identifying any conservation issues and reporting them to the Museum Archivist

5. To provide support to visitors, contractors and IWM staff requiring access to the files being catalogued

6. Liaising with Collections staff and others who work with collections files to ensure cataloguing meets their requirements

7. There may be some additional archive-related duties as time allows

The post holder will be based at IWM London, although there may be occasional travel to other branches

This job description is not all encompassing. Over time the emphasis of the job may change without changing the general character of the job. Your duties may be reviewed from time to time and revised and updated in consultation with you to reflect any changing priorities of these programmes.

To Apply

Apply via our online application form. Click apply at the bottom left of this page.

Please note we do not accept only CV’s, you will be required to fill in an online application form.

The closing date for receipt of applications is 9 am, Friday 6 July 2018.

Interviews will be held on w/c 16 July 2018. Please note that the interview date(s) has been specifically chosen according to the availability of the panel. You are advised to keep this date free if you are interested in this vacancy. We are unable to reschedule interviews.

We regret that if you have not heard from us within three weeks of the closing date your application, in this instance, has been unsuccessful.

IWM is committed to a policy of Equal Opportunities.

Literate and numerate, with 5 GCSEs, including English and Mathematics (or equivalent) at Grade C or above. Good spelling and a good written English style.

Meticulous attention to detail and the ability to remain focused while carrying out repetitive tasks.

Proven ability to meet deadlines

Ability to work independently with minimum supervision day to day, but also to work as part of a small team.

Demonstrable interest in archives or records management

Understanding of the need for confidentiality while handling personal information

Experience in using Microsoft Office, email and internet

This opportunity is closed to applications.